Invoicing app for plumbers

What a solo plumber actually needs

Plumbing swings between two worlds, planned jobs you can quote properly, and emergencies where you are under a sink at midnight and someone wants a price. Both have to be invoiced and paid.

• Standard and after-hours rates, set both once so emergency callouts are priced properly, not guessed at the door.
• On the spot quotes, itemise the hot water unit, the parts and the labour and hand over a real price while you're standing in the laundry.
• Your licence number on every doc, plumbing and gas work needs your details on the paperwork, so set it once.
• Somewhere for the compliance certificate, notes and photos against the job for the plumbing or gas compliance certificate the work needs.
• Deposits on installs, ask for a deposit on a hot water system or bathroom job so the unit isn't coming out of your pocket.

Typical line items it handles

Burst and leaking pipes, blocked drains and CCTV drain work, hot water system supply and install, tap and mixer repairs, toilet repairs and replacements, leak detection, gas appliance connections, backflow and tempering valves, and your callout fee. Save the jobs you do every week and they drop straight into the next quote.

What “job management” actually means for a one-van plumber

Plenty of products sell plumbing job management and mean a dispatch board for six vans. On one van it means something much plainer, knowing what's booked, what's done but not invoiced and what's invoiced but not paid, without keeping any of it in your head.

• Every job on one screen, quoted, booked, in progress, done, invoiced, paid. The screen tells you the next step rather than making you work it out.
• Scheduling that survives a burst pipe, book jobs against days, then move them when an emergency eats your morning. Recurring maintenance visits for agents book themselves back in.
• Materials against the job, put the hot water unit and the fittings on the job so the profit on it is the real number, not the invoice total.
• Job notes and photos, the before shot, the meter reading, the note about where the isolation valve is, all against the job instead of in your camera roll.
• It works with no signal, under a house or in a plant room, the job still saves and syncs when you surface.

Stop chasing builders and property managers

Maintenance jobs for agents and slow-paying builders are where plumbers lose the most time chasing money. Yamate turns the finished job into an invoice for you to send, with your PayID or bank details on it, and the payment reminders go out by text, automatically once you switch them on.

Want the job before it is advertised? Homeowners post their problems in Who Do I Call? Australia, our free Facebook group. Answer one well and you are the tradie they ring. Join, help out, and put your business in front of the people asking.
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Three weeks to pay a plumber who never invoiced

A homeowner on the CHOICE consumer forum fixed a toilet, agreed the price by text, then spent three weeks asking the plumber for an invoice so she could pay it. The forum’s explanation, some sole trader plumbers are too busy on the tools to do their paperwork, so invoices go out when the weather turns. That is real money parked in a customer’s bank account for want of a document. Yamate turns the finished job into the invoice on the spot, same numbering as your old book, and Yamate chases the unpaid ones by text until the money lands or you call it off.

The thread is public, CHOICE Community, tradies not invoicing for job done, read 2 October 2026.

Tickets, safety and a crew

Yamate keeps your plumbing and gas tickets on file and tells you before they lapse, yours and your crew's. It'll draft a Safe Work Method Statement for a job from what the job actually is, and you read it and sign it. Yamate doesn't issue your plumbing or gas certificates or lodge them for you.

Got an apprentice or a couple of hands? You're not too big for it. Pay runs, payslips, super and licence dates are in here too, on the same flat price.

Taken someone on? The Founder plan includes up to 3 people. For larger crews, the 8-person plan includes 8 people, and bigger crews move up a size, from $99/mo for 12 people to $399/mo for 200 people. Everyone gets their own login so you choose what each of them sees. And if you get stuck anywhere, Ask ya mate. Type a question and it walks you through the screens, suggesting the tap rather than doing it for you.

Is this plumbing software, or just invoicing?

Both. Search plumbing software and you'll find products built around a dispatch board, job costing across sites and asset registers. Yamate runs the loop a plumber actually repeats, solo or with a crew. Quote on site, book it in, do it, invoice from the ute and get paid.

Around that loop it does the rest of the business too. Suppliers and purchase orders, pay runs prepared with payslips for when you've got an apprentice, licence and insurance dates watched so they don't ambush you, missed call text back, and tax and GST put aside as you go, as estimates you check before you lodge.

What it isn't, takeoff or estimating software, and it doesn't pull a wholesaler's price book into your quotes. If you price commercial work off plans or live off a supplier's price file, you want something else, and we'd rather say so here than in month two. Job management software compared shows which ones do.

Free tools for plumbers

General information only. Plumbing and gas licensing and compliance requirements vary by state, so check your local regulator.